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Employment Pass Application: Your Step-by-Step Guide

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Thinking about hiring talents from overseas? There are two types of work passes that allow foreign professionals and skilled staff to work in Singapore – Employment Pass and S Pass.

Singapore Work Pass Requirements

To be eligible for any type of Singapore work pass, all employees must:

  • hold a valid passport;
  • be at least 18 years of age;
  • be qualified for the role (with supporting documents from accredited institutions)
Types of Work Pass Employment Pass S Pass
For Foreign professionals, managers, and executives Mid-level skilled staff
Monthly minimum salary 3,600 SGD 2,400 SGD
Validity Up to two years Up to two years
Cost Application: $105
Pass issuance: $225
Multiple journey visa: $30 for each (if applicable)
Application: $75
Pass issuance: $100
Multiple journey visa: $30 for each (if applicable)

Steps When Applying For Employment Pass

There are four steps to go through when applying for a work pass. The whole process would take approximately three to eight weeks.

Step 1: Submit an Application Who does this: Employer or Employment Agent (EA)
Processing time for online applications: Within three weeks
Document(s) required: Written consent from the Employee

Result: Employer / EA will receive an In-principle Approval (IPA) letter.

Step 2: Get the pass issued Who does this: Employer or EA
Validity:

– Employment Pass (within six months of IPA)
– S Pass (within 60 days)
Processing time: Immediate

At this stage, your Employee must be in Singapore.

Document(s) required:

– Employee’s passport details.
– Details of the employee’s current Short Term Visit Pass or immigration pass.
– Employee’s residential address in Singapore that meets the housing requirements.
– A local address for the card delivery.
– An authorised recipient’s contact details to receive an SMS or email on the delivery details.

You may also need to submit PDF copies of these documents:
– Disembarkation / Embarkation card (immigration white card).

– Completed medical examination form or health declaration form.

– Completed declaration form attached to the employee’s IPA letter. The form should be signed by authorised human resource personnel, or any person holding at least a managerial position in the company.

Result: Employer / EA will receive a notification letter.

The notification letter:
– Must be given to the employee. It allows them to start work and travel in and out of Singapore while waiting for the pass card.
– States if the Employee needs to register to have fingerprints and photo taken.
– Validity is one month from the date of issue. Request to extend the validity if there’s a change of travel plans.

Step 3: Register fingerprints and photo (if required) Who does this: Employer or EA and Employee
Validity: Within two weeks after the pass is issued

Employer / EA must make an appointment for the employee to visit the Employment Pass Services Centre (EPSC).

The Employee should bring along these documents for the appointment:
– Original passport
– Appointment letter
– Notification letter
– Documents listed in the IPA letter and notification letter

Step 4: Receive the card Who does this: Employee
Processing time: Four working days after registration or document verification

Process:
– The Ministry of Manpower (MOM) will deliver the card to the given local address.

– The authorised recipient will get an SMS or email with the delivery details at least one working day before the delivery.

If card delivery fails:
The Employee has to collect the card at EPSC.

Document(s) required:
– Employee’s original passport
– Notification letter

Navigating the work pass processes in Singapore can be daunting if you’re new to hiring manpower from abroad, but with a clear outline to guide you, your foreign talent’s transition will be a smooth and seamless one.

Sources: MOM – Employment Pass, MOM – S Pass


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