Responsibilities:
- Work closely with the Founders to manage schedules and deliverables
- Manage and respond to agendas, calendar schedules, phone calls and correspondence (email, letters, packages etc.)
- Answer and respond promptly to inquiries via telephone or email
- Write emails, memos and letters
- Perform administrative tasks, including filing and photocopying
- Develop and maintain the administrative system for the information of customers, suppliers and external partners
- Implement and/or develop office procedures and record systems
- Support budgeting and bookkeeping procedures while submitting timely bookkeeping reports and proposals
- Greet visitors and direct them to the appropriate departments or individuals
- Arrange meals and beverages as required
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Book meeting rooms, set up conference calls and presentation venues and take messages and minutes during meetings
- Manage office supplies
- Ad-hoc tasks as required by the Founders
Requirements:
- Customer-oriented and possess the ability to adapt and respond to different types of characters
- Excellent communication and presentation skills
- Ability to multitask, organize, prioritize and manage time effectively
