Responsibilities:

• Work closely with the Founders to manage schedules and deliverables 
• Manage and respond to agendas, calendar schedules, phone calls and correspondence (email, letters, packages etc.)
• Answer and respond promptly to inquiries via telephone or email
• Write emails, memos and letters
• Perform administrative tasks, including filing and photocopying
• Develop and maintain the administrative system for the information of customers, suppliers and external partners
• Implement and/or develop office procedures and record systems
• Support budgeting and bookkeeping procedures while submitting timely bookkeeping reports and proposals
• Greet visitors and direct them to the appropriate departments or individuals
• Arrange meals and beverages as required 
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Book meeting rooms, set up conference calls and presentation venues and take messages and minutes during meetings
• Manage office supplies
• Ad-hoc tasks as required by the Founders 

Requirements:

• Customer-oriented and possess the ability to adapt and respond to different types of characters
• Excellent communication and presentation skills
• Ability to multitask, organize, prioritize and manage time effectively